tekom - conferences

Privacy Policy for Registration for tekom and tcworld conferences

Controller

  1. The event organizer, tcworld GmbH, is the service provider of tekom Deutschland and tekom Europe. With respect to the provisions of the General Data Protection Regulation (GDPR), we hereby notify you that your personal data are being collected, processed and used for purposes of contract fulfillment by tcworld GmbH together with the above-named organizations. The legal basis for the processing is GDPR Art. 6 (1) 1 lit. b.

    The controller, as defined by Article 4 (7) in conjunction with Art. 26 of the General Data Protection Regulation (GDPR), is tcworld GmbH together with the above-mentioned associations.

    The address of their joint office is:
    Rotebühlstrasse 64
    70178 Stuttgart, Germany
    info@tekom.de
    +49 (0)711 65704-0
    Fax +49 (0)711 65704-99

Our data protection officer can be contacted at datenschutz@tekom.de or at our postal address (to the attention of the Data Protection Officer).

Registration

1. Registration for the conference

Within the framework of registration, the following personal data are collected:

  • Title
  • First name, last name
  • Company
  • Email address
  • Company (if any)
  • Position
  • Industry
  • Billing address

2. Already have a user account for 'my tekom' or 'my conference tool'?

For access to the virtual range of offerings of the conference and the exhibition, you can log in after registering for the conference at my conference tool with your usual login for your user account in 'my tekom' or 'my conference tool'.

3. Don’t have a user account for 'my tekom' or 'my conference tool' yet?

(1) If you don’t have a user account for 'my tekom' or 'my conference tool' yet, a user account for 'my conference tool' will be created for you after registering for the conference.

 (2) You will receive an activation link for your new user account. For your security, the double opt-in procedure will be used. Only when you have activated the user account can you then log in to 'my conference tool' and take advantage of the virtual conference offerings.

(3) More detailed information on the use of your user account and on data protection with regard to the use of the conference portal (e.g. cookies, social media plug-ins) can be found here.

4. Legal basis

Data collection within the framework of registration is for the purpose of contract fulfillment. The legal basis for this data processing is GDPR Art. 6 Para. 1 p. 1 lit. b.

Insofar as the data collected are not required for contract fulfillment, their collection is based on the legitimate interests of tekom Deutschland and tekom Europe as trade and professional associations pursuant to GDPR Art. 6 Para. 1 p. 1 lit. f.

5. Processing carried out on behalf of the controller

Registration is administered by EMENDO Event + Congress GmbH & Co. KG (hereinafter “Emendo”). We have concluded an agreement with Emendo for order data processing. More detailed information on the processing of personal data during the registration process can be found at https://h19.tekom-tagungen.de/registration/page/dataprotection.

6. Place of data processing

Your data are stored in various certified European data centers. With voluntary data protection inspections and continual monitoring by a data protection officer, our data processor provides consistently high security for your data.

7. Duration of storage

Emendo deletes collected data after the event within 6 months.

We, as event organizer, store the collected data in view of the legal retention periods.

NetworkingLounge: Scope and Visibility of Your Profile/Functions

1. Functions

In the NetworkingLounge, you can get into contact with other attendees, send messages, and chat with one another. You can display all other attendees, search for specific attendees, or search for attendees with specific interests.

2. What personal data are taken over into your profile?

When you register for the conference, a profile is automatically set up for you.

Directly after your first login on the conference platform 'tekom live', you will be redirected to your profile. The following personal data are taken from your login for your profile:

  • First name, last name
  • Email address
  • Industry
  • City
  • Country

You have the option of adding the following information:

  • Photo
  • Job
  • Status
  • Interests (offering/looking for)
  • Social media

You can conclude the process by clicking on “Confirm profile”.

3. Visibility of your profile in the NetworkingLounge

You can decide for yourself at any time whether you wish to be found by other attendees in the NetworkingLounge.

In the basic setting, your profile is visible to other attendees, sponsors and speakers with the following information:

  • First name, last name
  • Profile image
  • Location

Other attendees, sponsors and speakers can see this information in the NetworkingLounge and search for your name. If you do not wish to be found using your profile, then remove the checkmark from: “My profile can be found via search” in your profile. Then, you will no longer be visible in the NetworkingLounge and can no longer be found, either.

4. Contact requests

You can make and receive contact requests. If the contact request is accepted, you can exchange messages and chat with one another and see others’ complete profiles. Without a confirmed contact request, you have the option of leaving a brief message. You cannot, however, chat.

5. Chat

Chats are SSL-encrypted and can only be seen by the persons chatting with each other.

6. Deleting contacts

Anyone can make a mistake once. You can undo closed contacts any time.

7. Legal basis for data processing

Meeting and exchanging with one another rank among the most important aspects of our events. The legal basis for data processing is GDPR Art. 6 Para. 1 p. 1 lit. b.

8. Place of data processing

Data are processed on servers rented by us in Germany and Finland. We have concluded an agreement for order data processing to this effect with the provider.

9. Duration of storage

You have the option of saving your profile for future events. The NetworkingLounge will be connected to 'my tekom' as an additional member service. Thus, the profile remains in existence for tekom members.

Showrooms and Sponsored Sessions

1. Functions

In the showrooms, you can:

  • Download documents of sponsors
  • Look at job postings of sponsors
  • Hold personal conversations with consultant
  • Leave counselors messages via the business card box

2. Visibility of your profile

In the showrooms, you will be visible with your profile (if any) if you ‘sit down’ with a consultant at the counter. Other attendees can then learn your name by doing a mouse over and can send you a message. This supports the idea of networking.

3. Leaving messages in the business card box

You can leave messages for the sponsors’ consultant via the business card box. By sending the message, you consent to the personal data specified by you, for example your email address, being used to respond to your message by the sponsor.

4. Holding conversations with sponsors’ consultant / use of BigBlueButton

Personal conversations with the consultant are held using the conference tool BigBlueButton. To do so, you sit in a free place at the counter. Your profile image and name are visible to the counselors and other attendees. As an attendee, you have the option of switching on your webcam and speaking with other attendees or also alone with the counselor. The conversations are not recorded. BigBlueButton is open-source software operated by us on a rented server.

5. Sponsored sessions/recording

Sponsored sessions are held via the conference tool GoToWebinar.

Some sponsored sessions are recorded. The recordings are made available for six weeks from the subsequent day.
With your participation in the live events, you consent to the recording and the making availbale of the recording in the showroom. If you do not consent, we would kindly ask you not to participate in the live events and to watch the recording later.

6. Scope of data processing

While using BigBlueButton, various types of data are processed. The scope of the data here depends on what data you specify and enter before and during participation.

Counselor Conversations

Your name is automatically forwarded to BigBlueButton when you sit at a counter in the showroom. Your name is visible in BigBlueButton for all other participants in the conversation. Furthermore, participant IP addresses and device/hardware information are processed for implementation.

Toallow the display of video and the playback of audio, the data from the microphone of your end device, any webcam possibly on the end device, and the video data displayed on your screen during the conversation are accordingly processed.

Sponsored Sessions

When you sign up for sponsored sessions, we forward the following personal data to the conference service provider LogMeIn:

  • Title
  • First name
  • Last name
  • Email address

While using GoToMeeting /GoToWebinar, various types of data are processed. The scope of the data also depends on what data you specify and enter during participation. Depending on the format of the individual event, it is possible that participants can have live discussions and that the names of participants are visible.

If applicable, you have the option of using chat, question or survey functions. In this respect, the text entries you make are processed in order to display them and, if applicable, to log them.

You may possibly be given the opportunity by the moderator to share your screen with the result that the content of your screen is also displayed to the other participants, the moderator, and the speaker. In this case, if necessary, you can switch off or mute the webcam, microphone or screen-sharing yourself at any time.

7. Transfer of personal data

The speakers in sponsored sessions receive a participant list, which exclusively includes the first and last names of participants. Using this list, the sponsor has the opportunity to send attendees of its presentation a contact request if the profile is set to visible in the NetworkingLounge. Sponsors are not authorized to perform any further processing of data.

8. Processing carried out on behalf of the controller

We have concluded an agreement for order data processing with LogMeIn. Contact data of the conference service provider: LogMeIn, 320 Summer Street, Boston, MA 02210, USA.

We ourselves operate BigBlueButton on a rented server. We have concluded an agreement for order data processing with the provider.

9. Legal basis

Meeting and exchanging with each other rank among the most important aspects of our events. The legal basis for the data processing is GDPR Art. 6 Para. 1 p. 1 lit. b. The processing of personal data during the sponsored sessions is based on GDPR Art. 6 Para. 1 lit. a and on Art. 6 Para. 1 lit. f relating to the forwarding of participant names to the sponsors holding the presentation for possible contact initiation via the NetworkingLounge.

10. Place of data processing

While using LogMeIn formats, the data are processed in the USA. LogMeIn guarantees an appropriate level of data protection as per GDPR Art. 46 Para. 2 lit. c. More information on this can be found at LogMeIn Trust & Privacy Center

The data collected via BigBlueButton are processed on servers rented by us in Germany and Finland.

11. Duration of storage

Recordings are available to exhibition visitors and conference attendees for 6 weeks after the event, after which they are deleted.

Conference

1. Conference tools and conference service providers

LogMeIn

We are working together with LogMeIn (GoToWebinar and GoToMeeting) as conference service provider.

BigBlueButton

BigBlueButton is open-source software operated by us on a rented server.

2. Scope of data processing

GoToWebinar/GoToMeeting

When you sign up for individual events (such as presentations, workshops, tutorials or podium discussions), we forward the following personal data to the conference service provider LogMeIn:

When you sign up for sponsored sessions, we forward the following personal data to the conference service provider LogMeIn:

  • Title
  • First name
  • Last name
  • Email address

While using GoToMeeting /GoToWebinar, various types of data are processed. The scope of the data also depends on what data you specify and enter during participation.

Depending on the format of the individual event, it is possible that participants can have live discussions and that the names of participants are visible.

If applicable, you have the option of using chat, question or survey functions. In this respect, the text entries you make are processed in order to display and, if applicable, to log them.

You may possibly be given the opportunity by the moderator to share your screen with the result that the content of your screen is also displayed to the other participants, the moderator, and the speaker. In this case, if applicable, you can switch off or mute the webcam, microphone or screen-sharing yourself at any time.

BigBlueButton

While using BigBlueButton, various types of data are processed. The scope of the data also depends on what data you specify and enter during participation.

Your name is automatically forwarded to BigBlueButton when you participate in an individual event. Your name is visible in BigBlueButton for all other participants in the session. Furthermore, participant IP addresses, device/hardware information are processed for implementation.

If applicable, you have the option of using chat, question or survey functions. In this respect, the text entries you make are processed in order to display and, if applicable, to log them.

You may possibly be given the opportunity by the moderator to share your screen with the result that the content of your screen is also displayed to the other participants, the moderator, and the speaker. In this case, if necessary, you can switch off or mute the webcam, microphone or screen-sharing yourself at any time.

3. Processing carried out on behalf of the controller

We have concluded an agreement for order data processing with LogMeIn. Contact data of the conference service provider: LogMeIn, 320 Summer Street, Boston, MA 02210, USA.

We ourselves operate BigBlueButton on a rented server. We have concluded an agreement for order data processing with the provider.

4. Place of data processing

While using LogMeIn formats, the data are processed in the USA. LogMeIn guarantees an appropriate level of data protection as per GDPR Art. 46 Para. 2 lit. c. More information on this can be found at LogMeIn Trust & Privacy Center

The data collected via BigBlueButton are processed on servers rented by us in Germany and Finland.

5. Recording

Almost all the individual events of the conference are recorded and made available to all conference attendees for three months on the conference website.
If the format permits you to share your picture and hold active discussions, or to be able to participate in a chat that is visible to all, you will be advised of this orally and in the chat at the start of the live event.
If you do not consent to your picture and contributions being recorded along with this, we would kindly ask you to leave the meeting and to watch the recording later.

If, at the start of an individual event, no notice is given, the format is either designed so that your name and question-chat are not visible, or the event is (as in workshops and meetups) not recorded.

6. Legal basis

The legal basis for the data processing is GDPR Art. 6 Para. 1 p. 1 lit. b – Fulfillment of a contractual obligation – Participation in an event. The archiving of recordings is based on Para. 1 p. 1 lit. f – Legitimate interest as a professional association.

7. Duration of storage

The individual events recorded are archived and, if necessary, put to further use.

Café tekom

1. Functions

In Café tekom, you can sit at a virtual table and converse with other Café guests. Furthermore, you can contact other participants via the chat function. The public chat can be used by all participants present in the room.

2. Scope of data processing

We use BigBlueButton for the conversations at the tables. If you sit at a table, your name and profile picture become visible for the other participants in the conversation. To allow the display of video and the playback of audio, the data from the microphone of your end device, any webcam on the end device, and the video data displayed on your screen during the conversation are accordingly processed.

The public chat can be used by all participants present in the room. Your name will be displayed.

3. Processing carried out on behalf of the controller

The chat data as well as BigBlueButton are processed by us on rented servers. We have concluded an agreement for order data processing with the provider.

4. Place of data processing

The rented servers are located in Germany and Finland.

5. Legal basis

Meeting and exchanging with each other rank among the most important aspects of our events. The legal basis for the data processing is GDPR Art. 6 Para. 1 p. 1 lit. b.

6. Duration of storage

The conversations via BigBlueButton are not recorded. The chat data are deleted after the conference.

tekom Europe Quiz Night

We use Mentimeter to conduct the tekom Europe Quiz Night. You can find more information about data processing by Mentimeter here: www.mentimeter.com/privacy

Satisfaction Survey and Advertising

  1. Your satisfaction is important to us. Therefore, we will give you the opportunity to take part in a satisfaction survey after the event. Furthermore, we assume that you are interested in receiving information about tekom publications in connection with the presentations you attended and that you might be interested in participating in similar events from us. We will therefore inform you of these in good time. The legal basis for this is GDPR Article 6 (1) 1 f and §7 (3) German Act Against Unfair Competition (UWG). You can inform us at any time that you do not wish to be informed any longer.
  2. Only with your express confirmation (according to Article 6 (1) a) GDPR) during the registration process will you receive information by email, in writing or, in special cases, by phone about new publications and training programs of tekom/tekom Europe and tcworld GmbH, until such time as you revoke your consent, which you may do at any time. You can decide for yourself which of our newsletters you want to receive via a subscription center.
  3. If you do not want to be informed any longer or if you want to revoke your consent, you can inform us in writing by mail to tcworld GmbH, Rotebühlstraße 64, 70178 Stuttgart, GERMANY, by fax at +49 711 65704-99 or by email (info(at)tekom.de). Furthermore, you can use the link to the subscription center to choose the information/newsletters you want to receive or use the unsubscribe button.

Your Rights

You have the following rights in respect to us regarding the personal data concerning you:

  • Right to information,
  • Right to have data corrected or deleted,
  • Right to have processing restricted,
  • Right to object to processing,
  • Right to data portability
  • You also have the right to lodge a complaint with a data protection supervisory authority regarding our processing of your personal data.

 

Last updated, May 31. 2021