Conditions of Participation
Registration for Evolution of TC is binding and non-transferable. Registration subject to the provision that you can participate in an individual event, or a social program item is not permitted.
Terms of Payment
The participation fee is due upon registration. It is payable immediately upon receipt of the invoice or via an online payment system. The obligation to pay does not expire if the participant does not participate due to reasons for which the organizer is not responsible. Admission to the conference or to virtual participation is only possible upon receipt of payment.
To ensure admission, proof must be provided that the invoice amount has been paid prior to the start of the conference. It must either be paid online or proof must be provided to accounting.tcworld@tekom.de that the invoice amount has been paid.
Forfeiture of seat reservations
Please note that seats are limited for single sessions, both on site and online. If no payment or proof of payment has been made by 7:00 a.m. the morning of the respective day of the event, the right for seat reservations made for that day will be forfeited.
Early booking discount
If payment is not received within three weeks of invoicing to qualify for the early booking discount, the difference will be calculated at the normal price. Once a recalculation has been made, participation is only possible after full payment of the normal price is received.
Cancellation
The participant may cancel or withdraw his participation in accordance with the following provisions, insofar as the organizer is not responsible for the cancellation.
Cancellation of up to four weeks before the start of the conference is free of charge to the participant.
In the case of cancellations between four weeks before the start of the conference and before 2 June 2021, the organizer may charge a reasonable lump sum fee of EUR 90.00 net or withhold any participation fees already received. The participant reserves the right to prove that the organizer had no damage or less damage than the lump sum fee; in this case, no amount or only the lesser damage amount is to be paid. The organizer reserves the right to determine that in fact the damage is greater than the lump sum fee; in this case the greater damage amount must be paid.
For cancellations after 2 June 2021, the full participation fee will remain due, and any participation fees already paid will not be refunded.
Force Majeure
In the event of force majeure, which leads to a cancellation of the conference or an interruption of the contract, or the conference or individual services according to the contract, both parties have the right to terminate the contract. This also applies if impossibility is given in accordance with § 275 paragraph 2 of the German Civil Code (BGB).
In these cases, services made must be reversed in accordance with § 346 of the German Civil Code (BGB) and the right to the contractual services is waived. Claims for damages and compensation for futile expenses are excluded.
Image / sound recordings
Taping, video recording and photography are generally not permitted. Exceptions can only be made after consultation with the tcworld management. We would like to point out that tcworld GmbH, as the organizer, takes photographs and films of the event for the purpose of documentation or self-publishing. It is therefore possible that you will be recognizable on photos and film recordings. The pictures and film recordings will be kept permanently for the documentation of the event. Selected material is used for reporting and advertising purposes in the 'tk', 'tcworld magazine', association websites, newsletters and social media such as Twitter, XING, LinkedIn, Facebook and YouTube. Please contact the photographer or camera man immediately if you do not wish to appear in photos or on film. The legal basis for the processing of images and video recordings is the legitimate interest of the organizer in accordance with GDPR Art. 6 (1) 1 lit. f GDPR. Interviews and opinions will only be published with your express consent in accordance with Art. 6 (1) 1 lit a GDPR.
Virtual conference and showrooms
It is not permitted to pass on the access data for the "tekom-Community" and "my conference tool" platforms to other persons.
We ask you to reserve a place in advance for technical presentations, tutorials, workshops or other online events. Without a seat reservation, participation cannot be guaranteed.
Recording or partial recording and screenshots of technical presentations, tutorials or other online events are not permitted. The screening of technical presentations, tutorials or other online events is also not permitted, either publicly or non-publicly.
The presentations will be accessible for 3 months after the conference.
Seat reservations
The sessions are limited to a certain number of participants. Please reserve a seat in advance, for technical presentations, tutorials or other individual events. Participation cannot be guaranteed without a seat reservation. The reservation can be made in 'my meeting tool'.
Participation in sessions during the conference
It is recommended that participants log-in to the 'my conference tool' in due time (10 minutes before the start of the individual event). The dial-in links for reserved individual events and for remaining available sessions become visible about 30 minutes before the start the respective session.
Technical requirements and system requirements
Participants who want to use the audio features using VoIP need a fast Internet connection, a microphone, and speakers. A USB headset is recommended. Information about the system requirements can be found here. A system check can be performed here.
You can download the conference service provider's desktop app or use a temporary application to participate. For help with troubleshooting, click here.
It is the responsibility of the participant to ensure that he or she has a sufficient internet connection and that he/she meets the technical requirements and system requirements. The participant is not entitled to withdraw from the contract or to terminate the contract if he/she is prevented from participating, due to an insufficient internet connection, the technical requirements or system requirements do not exist, or that individual applications are blocked by an employer, for example.
Rules of participation during sessions
Depending on the format (e.g. technical presentation), the participants are automatically muted and listen in via the speaker system of the device used by default. For an alternative dial-in via telephone, dial-in information is displayed in the audio area under "Phone call". It is possible to ask the speaker questions by entering questions in the question window of the control panel. We kindly ask for your understanding that, depending on the number of participants, it may not be possible for the speaker to answer all questions. The speaker is responsible for selecting the questions to be answered.
Other formats, such as Meetups, allow for a discussion between participants and moderators.
After sessions, there is the possibility to chat with other participants and, if necessary, with the speakers.
It is not permitted to share the access data for 'my conference tool' with others.
The recording, live recording or partial recording respectively, screenshots of technical presentations, tutorials or of other sessions is prohibited. Additionally, the public and non-public screening of presentations, tutorials and other sessions is not permitted.
Sessions will be available for another 3 months after the meeting.
Showrooms and tekom NetworkingLounge
You will have access to an application including showrooms and the tekom NetworkingLounge. Within the application you can:
• See a program overview
• Connect with other participants and sponsors
• Watch sponsor presentations
• Participate in chats and discussion groups
• View sponsor profiles
• Book appointments with sponsors
• Make video calls with sponsors
• View job postings
You will receive the links to the event app and other tools, in good time prior to conference.
Rules of Conduct
Rules of conduct for the virtual conference
Dear participants,
We wish to create a positive conference experience for all participants and want everyone to feel comfortable also at a virtual Evolution of TC conference. To make this happen, we have established rules of conduct for the conference.
To whom and when do the rules of conduct apply?
The rules of conduct apply to all participants, speakers, sponsors, tekom and tcworld employees, guests and helpers who take part in the Evolution of TC conference online.
They shall apply throughout the entire conference and regardless of whether it concerns events, chats, and appointments with sponsors or visits to Café tekom or other contacts within the framework of the conference.
Dos:
- Behave in a friendly and respectful manner.
- Be courteous and tolerant.
- Use the numerous chats after the events and in the event app to get in contact with other participants.
- Networking is expressly encouraged.
- Use the Café tekom to meet old acquaintances and make new acquaintances.
Dont's
It is not permitted
- to behave insulting, degrading, discriminating, sexist, or aggressive towards others.
- to post or show content that incites hatred, is pornographic or violates youth protection laws.
- to post or show content that infringes the rights of third parties, in particular copyright, trademark, name, patent, patent, utility model, design patent, image and personal rights.
- Post or show content with the intention of promoting political parties or ideologies.
- to post or show content that is subject to a legal or contractual obligation of secrecy.
- to advertise products or services outside the designated areas and the event app.
- to make active acquisitions in the Café tekom. This is the purpose of the Event App.
- to place or distribute links to other tele media containing illegal information.
Advertising, marketing and acquisition
We are pleased about the active participation of sponsors. The event app offers the perfect platform to make new contacts and present tools.
As always, individual events such as presentations, tutorials and meetups must be free of advertising. This also applies to the chats following the individual events.
The virtual café should be a place of relaxation, communication and professional discussion. In the virtual café, therefore, intrusive marketing pitches, sales activities or similar actions are not permitted.
What happens if rules of conduct are violated?
Please report to us immediately at customerservice@tekom.de if the above rules of conduct have been violated by others. Only then can we take action.
Please let us know:
- When and where the incident occurred? (e.g. chat after a presentation or in the virtual café)
- Name / description of the persons involved?
- What exactly happened?
- Is the infringement still ongoing?
- If necessary further helpful information.
You may also report incidents where you are not sure whether the rules of conduct have been violated. We will keep your name confidential in any case.
Possible actions in case of violation of the rules of conduct:
- Personal reprimand to refrain from such behavior in the future.
- Public request to refrain from behavior (e.g. in chat or in the Café tekom).
- Request to apologize.
- Request to refrain from contact with a person who feels harassed.
- Removing illegal, offensive or otherwise violating content.
Exclusion of persons who do not respect the rules of conduct from specific areas (e.g. the virtual café) or the entire virtual conference (without refund of the participation fees).
The place of performance and jurisdiction shall be Stuttgart.
Last updatetd 31.01.2021
Data protection
The EU General Data Protection Regulation (hereinafter “GDPR”) obligates us to take relevant measures regarding the processing of data, as well as with regard to providing information to you. Our data protection notice therefore contains the following information:
1. Our contact details
The controller in line with data protection law is:
tcworld GmbH
Heilbronner Straße 86
70191 Stuttgart
Germany
+49 711 65704-0
info@tekom.org
2. Details concerning the processing of your data
What data from you we collect and process is a result of the relevant context, and results from the relevant form that we use for data collection, for example. Apart from that, we also process data that you provide to us (name, e-mail address, postal address, telephone number, fax number, photo, voice, etc.).
(1) Purposes of the data processing
Your data is collected in order to
· be able to identify you as a speaker
· be able to communicate with you
· be able to issue invoices
· be able to implement the contract
· be able to use your contributions at our event, in advertising, etc., namely:
o for the purposes of promoting the event in print and online media (including social media), newsletters, and mailings
o for the contribution during the conference at the venue
o for the complete or partial live transmission to conference participants taking part digitally online
o for the recorded images and sound for contributions not transmitted live and necessary processing of the recording
o for portrait photos and interview questions
o for provision of the recordings and the slides to the conference participants up to three months afterwards
o for sale of the recordings on the Internet over a period of up to two years
o for partial use for reference and advertising purposes for subsequent events in print media, on tcworld GmbH’s own website, third-party websites, and on social media.
(2) Legal bases for data processing
The legal basis for the processing is Art. 6(1)(b) GDPR (performance of a contract), as the granting of exploitation rights and the provision of your data are part of our contract with you. If and insofar as the data processing is not carried out for the purposes of performing the contract, it is carried out based on our legitimate interest as per Article 6(1)(f) GDPR.
(3) Disclosure of your data
We will disclose your data to Gesellschaft für Technische Kommunikation – tekom Deutschland e.V. and the European Association for Technical Communication – tekom Europe e.V. (hereinafter “tekom”). We have concluded an order processing contract with both associations.
To the extent necessary and appropriate, we will disclose your data to sub-contractors or commissioned service providers if this is necessary or advisable in order to perform the contract (e.g. planning and implementation of the event).
We will only disclose your data which is the subject of an invoice (first name, last name, company name, postal address) to our tax adviser insofar as it concerns an activity relevant to tax law (e.g. conclusion of a contract), or to our bank insofar as it concerns payments from or to you
We will only disclose your data that is the subject of transmissions and/or recordings to technical service providers and platform operators (including social media) to the extent necessary and appropriate.
In some cases, external suppliers (delivery service providers for sending advertising materials, agents for creating advertising and information materials, service providers for Internet hosting and software providers) assist our specialist departments in fulfilling their duties. We have concluded the necessary data protection contracts and taken measures with all of these service providers.
Other than that, data will not be disclosed to third parties. An exception to this is if there is a legal obligation to disclose.
(4) Duration of storage
The data will be erased as soon as it is no longer required for fulfilling the purpose it was collected for.
We will store all data collected in this context until the end of the contract and claims can no longer be asserted from the contract or the contract initiation, i.e. until the expiration of the limitation period. The general limitation period as per Section 195 of the German Civil Code is three years. However, the limitation period for certain claims, for example claims for damages, is 30 years. If there is good reason to believe that this is relevant in an individual case (e.g. threat of claims against us), we will therefore store personal data beyond this period. The specified periods of limitation start at the end of the year (i.e. on 12/31) in which the claim arose and the creditor acquired knowledge of the circumstances substantiating the claim and of the person of the debtor or should have learned thereof without gross negligence.
We also note that, in addition to this, we are subject to legal retention requirements due to tax-related and accounting reasons. The requirements oblige us to store certain data over a period of six up to ten years as evidence of our accounting; this may also include personal data. These retention periods prevail over the above-mentioned erasure obligations. The retention periods also start at the conclusion of the relevant year, i.e. on the 12/31, respectively.
(5) Opportunity to object and for erasure
You have the opportunity to demand the erasure of your data at any time. If you demand erasure, this will also always be accompanied by termination of the contract, i.e. you can no longer use our services or we will be released from our obligation to perform. Your erasure request in principle does affect our claim to the fee agreed upon or reimbursement of costs, insofar as legal reasons do not exclude our claim (e.g. justified cancellation).
Insofar as we invoke the legitimate interest, you have the right to submit an objection to us at any time to the processing of personal data concerning you due to reasons resulting from your particular situation. If we are unable to demonstrate any compelling legitimate grounds for the further processing that outweigh your interests, rights, and freedoms, or if we process your relevant data for the purposes of direct advertising, we will then no longer process your data (cf. Art. 21 GDPR). For this purpose, you can contact us via post or via e-mail (see A.1.).
3. Your rights as the data subject
If personal data concerning you is processed, you are the “data subject” and you are entitled to the following rights vis-à-vis us as the controller (you can find our contact details above under A.):
(1) Access to personal data
You have the right to receive a confirmation from us free of charge as to whether we process personal data concerning you. If this is the case, then you have the right to access this personal data and further information you can find in Art. 15 GDPR. For this purpose, you can contact us via post or via e-mail (see A.1. above).
(2) Right to rectification
You have the right to demand immediate rectification by us of incorrect personal data concerning you. Taking into account the purposes of processing mentioned above, you also have the right to demand the completion of incomplete personal data – including by means of an explanatory declaration. For this purpose, you can contact us via post or via e-mail (see A.1. above).
(3) Right to erasure
You have the right to demand the immediate erasure of personal data concerning you if one of the requirements of Art. 17 GDPR is met. For this purpose, you can contact us via post or via e-mail (see A.1. above). We have described the legal consequences under 2(1) in the information about data processing.
(4) Right to object to processing due to legitimate interest
Insofar as we process your data based on Art. 6(1)(f) GDPR (i.e. due to our legitimate interest), you have the right to submit an objection at any time to the processing of personal data concerning you due to reasons resulting from your particular situation. If we are unable to demonstrate any compelling legitimate grounds for the further processing that outweigh your interests, rights, and freedoms, or if we process your relevant data for the purposes of direct advertising, we will then no longer process your data (cf. Art. 21 GDPR). For this purpose, you can contact us via post or via e-mail. A technical process used by you, for example clear technical information your web browser sends to us (“Do Not Track” message) is also considered a valid objection in this respect.
(5) Right of revocation if consent is granted
You have the right to revoke consent you have granted to the collection and use of personal data at any time with effect for the future. For this purpose, you can contact us via post or via e-mail (see A. above). The legality of the processing that was carried out based on the consent up to the revocation is not affected by this.
(6) Right to have processing restricted
You have the right to demand we restrict processing if one of the requirements of Art. 18 GDPR is met. For this purpose, you can contact us via post or via e-mail (see A.1. above).
(7) Right to be informed
If you have asserted the right to rectification, erasure, or to have processing restricted against us, we are obliged to inform all recipients to whom personal data concerning you has been disclosed about this rectification or erasure of data or restriction of processing, unless this proves to be impossible or involves disproportionate effort. You have the right to be informed about these recipients by us.
(8) Right to data portability
You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used, and machine-readable format, and you have the right to transmit this data to another controller without hindrance from us if the requirements of Art. 20 GDPR are met. For this purpose, you can contact us via post or via e-mail (see A.1. above).
(9)Automated decision-making including profiling
We do not use automated decision-making.
(10) Right to lodge a complaint with a supervisory authority
You have the right to lodge a complaint with a supervisory authority for data protection without prejudice to other rights, in particular in the Member State in which you have your residence, your workplace, or the location of the suspected violation, if you are of the view that the processing of the personal data relating to you breaches data protection law.